Privacy Notice
The People Solutions Attendance System is used by People Solutions to support Moonpig workforce operations. It helps manage worker registration, attendance, availability, shift planning, payroll readiness, operational reporting, worker resources, announcements, support, and limited client reporting.
Information We Process
The system may process information needed to operate and support the workforce, including:
- worker identity details, payroll number, and registration or account information;
- attendance scan-in and scan-out records, including QR or PIN attendance method information where used;
- availability submissions, shift bookings, attendance corrections, and review outcomes;
- absence or reporting information where it is used for operational review;
- worker document/resource access and announcement or attachment visibility where relevant;
- bug or issue reports, including optional screenshots uploaded by users;
- admin, client, and worker account access metadata where relevant to security, audit, or troubleshooting;
- reports, exports, and client-visible reporting outputs where authorised.
Why We Use This Information
Information is used only for appropriate system and workforce purposes, including:
- workforce operations and attendance management;
- shift planning, availability review, and booking administration;
- payroll readiness, timesheet review, reconciliation, and attendance dispute review;
- client read-only reporting where applicable and authorised;
- support, audit, security, troubleshooting, and system improvement.
Who May See Information
Information is available only through the access routes and roles provided by the system. Authorised People Solutions admin, payroll, operations, and support users may access information needed for their work. Workers may view their own relevant records, resources, and announcements. Authorised client portal users may see limited read-only client reporting where applicable. Client access does not grant admin write access, worker-management actions, payroll controls, or system administration rights.
Support or admin reviewers may see submitted issue reports according to the system's access rules.
Bug Reports And Screenshots
Submitting a bug or issue report is a support activity. Screenshots are optional and may contain personal, payroll, client, or operational information visible on the page. Users should avoid uploading unnecessary sensitive information and should crop or redact screenshots where practical before upload. Screenshots are reviewed only by authorised system or admin users according to the system's access rules.
Documents And Announcements
Worker documents, resources, announcements, and announcement attachments may be made available through authenticated system routes. Direct storage access should not be used as the normal way to access these files.
Reports And Exports
Reports and exports may contain worker identifiers and operational data. They should be used only for authorised operational, payroll, support, audit, and client-reporting purposes.
Retention
Records are retained only for as long as needed for workforce operations, payroll and reconciliation, reporting, legal or compliance needs, audit, security, support, and backup or restore purposes. More specific retention periods and cleanup processes are being formalised and should be approved before any deletion automation or cleanup process is implemented.
Security
The system uses practical safeguards such as authenticated access, role-based access controls, protected file serving, password hashing, and limited client visibility. These safeguards reduce risk, but no system can promise absolute security.
Worker Responsibilities
- Workers must only clock in and out for themselves.
- Login details must not be shared.
- Reports, exports, documents, and screenshots should not be shared outside authorised work purposes.
Contact
For questions about this notice, attendance records, system access, or support requests, contact People Solutions at support@ps.endera.co.uk.
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